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Varia Polish Language Center School By-laws

§ 1 CREATION OF THE GROUPS, FUNDAMENTAL RULES

  1. Enrollment in a course is constituted by filling out a registration form (online or at Varia’s office) and paying the required fee. The By-laws are an integral part of an agreement signed between the Student and Varia. Receipt of the course fee is equivalent to acceptance of the By-laws.
  2. A prerequisite for determining the Student’s level of proficiency is completing an oral test with a Teacher – except for those starting from scratch, those continuing their studies at Varia School who hold a certificate of completion of the previous level, or those with an international language diploma. The Student is required to schedule the oral test via the link provided by School.
  3. A free placement test is provided for the Student’s convenience on Varia’s web page www.varia-course.com. The test result may be used to assess the Student’s level, but it does not replace the oral test.
  4. The instructional groups are created based on the Students’ language ability, age, and individual needs.
  5. The course is designed for Students over 15 years of age.
  6. Upon the class commencement, it is permissible for the Student to change course level (to a higher or a lower one) with Varia’s approval.
  7. The number of Students in a group vary from 5 to 14.
  8. In the event that a planned group cannot be formed due to an insufficient number of participants, those who have paid for the course will receive a refund of the amount paid, or the School will offer the Student an alternative type of classes, e.g. online or individual lessons.
  9. If, after commencement of a class, the number of participants decreases to fewer than five, the Students will be offered to join a different group, to participate in an abbreviated course, or to have the unused fees returned.
  10. For Students joining the course after the commencement of the semester course, the course price is calculated individually.
  11. The School reserves the right to change the Teacher during the course because of unforeseen circumstances.
  12. The School does not guarantee continuation of classes at the next level with the same teacher.
  13. Varia requires Students to be punctual, actively participate in class, and diligently prepare for future lessons. It is forbidden for the Student to be disruptive during a class, to use a mobile phone or any other equipment that interrupts the group, or to behave in a manner inconsistent with commonly accepted social norms, in particular concerning religious and national feelings.
  14. Students are not reimbursed for their absences.
  15. In case of a Teacher’s absence, technical issues, or other unforeseen circumstances, the School will provide a substitute or reschedule classes to a date convenient for all Participants.
  16. Varia reserves the right to record lessons for educational purposes. The recordings will be used only for the School’s purposes (posted in the student panel for students to listen to again for two weeks after class) without being shared or distributed to third parties.
  17. In case of any suggestions or concerns, please contact your Teacher, the Office, or the Management.

§ 2 CERTIFICATIONS, TESTS, DOCUMENTS

  1. To obtain a course certificate a Student has to participate in at least 60% of lessons during the semester course and receive a positive grade from the final exam (min. 60%).
  2. A Student advances to the next level course upon passing the final test (at least 60%), attending at least 60% of lessons, completing assigned homework, and receiving a positive opinion from the Teacher about the Student’s work and his/her progress.
  3. A Student who did not take the final test on the date scheduled for the group is obliged to take the test at the earliest possible date.
  4. At the Student’s request, Varia will provide a course registration confirmation, which can be presented to apply for a residence card or a visa.

§ 3 PAYMENT FOR THE COURSE

  1. The participant is required to pay the full course fee before the course begins, in accordance with the School’s price list.
  2. The course price includes an administrative fee of PLN 250 to cover the preparation and organization of the course.
  3. The Course price.
    3.1 The price of the semester course (at Varia and online) includes:
    -Polish language lessons
    -Additional materials (except for a textbook and a workbook) used in class
    -Cultural program prepared for the semester course (such as lectures, themed workshops)
    -Placement test
    -Final exam
    -Certificate of attendance
    3.2 The price of the 3-week intensive course includes:
    -Polish language lessons
    -Additional materials (except for a textbook) used in class
    -Placement test
    -Final exam
    -Certificate of attendance
    3.3 The price of the intensive summer course includes:
    -Polish language lessons
    -Language and culture workshops
    -Additional materials (except for a textbook) used in class
    -Placement test
    -Final exam
    -Certificate of attendance
    3.4 The price of the preparatory course for the telc exam or the Polish language certification exam includes:
    -Polish language lessons
    Examination materials used during the classes
    3.5 The price of the preparatory course for the Polish language certification exam, including reservation of a place for the exam, covers:
    -Polish language lessons
    Examination materials used during the classes
    – Reservation of a place for the Polish language certification exam organized by the Varia Polish Language Centre
    – The examination fee.
  1. The course fee must be paid in full before the classes begin.
    1. The course fee must be paid within one week of receiving the registration confirmation.
    2. In case of enrollment in a course less than one week prior to the start of such course, the full course fee must be paid at once.
  2. Payments can be made either in cash, by card, or by bank transfer to the below listed account:

Bank account in PLN:
VARIA Centrum Języka Polskiego Sp. z o.o.
ul. Michałowskiego 2/3
31-126 Kraków

Name of the bank: mBank S.A

IBAN/Account number: 51 1140 2017 0000 4102 0546 3403
SWIFT/BIC: BREXPLPWMBK

Foreign currency (EURO) account:
VARIA Centrum Języka Polskiego Sp. z o.o.
2/3 Michałowskiego Street
31-126 Kraków

Name of the bank: mBank S.A

IBAN/The account number: PL 70 1140 2017 0000 4012 0038 5708
SWIFT/BIC: BREXPLPWMBK

All bank fees are the responsibility of the Student.

§ 4 CANCELLATION

  1. Cancellation rules:
    1. In the event of withdrawal from the course up to two weeks before its commencement, the participant shall receive a refund of the full amount paid, less the administrative costs (PLN 250).
    2. In the event of withdrawal from the course less than two weeks before its commencement, the participant who has paid the course fee shall not be entitled to a refund of the amount paid.
    3. A participant who applied for a visa or a residence card and received the relevant certificate from the school shall be entitled to a refund of the paid funds in the event of a refusal to issue a visa or residence card, in accordance with the regulations of annual (visa) courses.
    4. A participant enrolled in a preparatory course combined with a guaranteed exam place shall not be entitled to a refund of the course fee.
  2. In the event that the outstanding amount is not paid within one week of the due date, the participant shall lose the right to attend classes until all outstanding payments arising from these Regulations are settled. Failure to pay the outstanding amount and discontinuation of participation in classes shall not be deemed equivalent to termination of the Agreement and shall not release the participant from the obligations arising therefrom.
  3. The cancellation fee for participation in a group course may be waived when the Student submits a written request to the School’s office, along with a proof of extenuating circumstances, such as: chronic illness, serious family situation, random accidents. Decision to waive the cancellation fee is made solely by the Director of VARIA Centrum Języka Polskiego Sp. z o.o. and will be provided within 7 days of receipt of the request.

§ 5 WARRANTY COMPLAINTS

  1. Every Student has a right to file a warranty complaint. The warranty claim can refer to the teaching methods and/or organizational issues.
  2. A warranty claim can be submitted:
    1. In writing at the office of Varia Centrum Języka Polskiego Sp. z o.o. (ul. Michalowskiego 2/3, 31-126 Kraków).
    2. Via email to the address: info@kurspolskiego.pl
  3. A properly submitted complaint should include:
    The personal information of the Student (name, surname, address, email)
    The description of the situation causing the complaint
    The Student’s expectations regarding the resolution of the complaint
  4. Complaints must be submitted within seven days of the occurrence of the event.
  5. The School will review complaints within seven days of the date the complaint was received.
  6. The Student will be informed of the complaint resolution via email.
  7. The form of any individual compensation will be determined together with the Student.